Privacy policy

At 39th International conference on organizational science development (“Conference”) privacy is important to us. This Privacy Policy describes how we collect and use personal data, and the circumstances under which we may share this information. This Privacy Policy applies to the privacy practices of the Conference website, located at https://konferenca.fov.um.si, further referred as the Website.

By visiting or otherwise using the Website, you consent to the collection, use, and disclosure practices of Conference, and other activities as described in this Privacy Policy, and any additional privacy statements that may be posted on an applicable part of the website, such as the online registration tool. If you do not agree and consent, please discontinue the use of the website.

What is personal data?

For the purposes of this Privacy Policy, “Personal Data” means information about an identifiable individual.

What type of Personal Data do we collect?

As you use our Website, we collect certain data about you and your use of the Platform. The data we collect falls into three different categories: (a) information you provide us; (b) information we collect from you automatically when you use our Website; and (c) information we collect from our partners and other sources.

Information you provide

Portoroz Conference may collect information you provide directly to Portoroz Conference and/or its service providers (the “Service Providers”) when you use our website. This includes, but is not limited to:

• Personal Data you provide when you register for the Portoroz Conference ticket, through our ticketing system.
• Personal Data you provide when you participate in a survey or promotion.
• Personal Data you provide when you register for a mailing list.

Information collected automatically

Portoroz Conference, its Service Providers, and/or Portoroz Conference’s partners or affiliates may automatically collect certain information about you when you access or use the Platform (“Usage Data”). Usage Data may include IP address, device identifier, browser type, operating system, information about your use of the website, and data regarding network connected hardware (e.g., computer or mobile device).

The methods that may be used on the website to collect Usage Data include:

• Log Information: Log information is data about your use of the Platform, such as IP address, browser type, internet service provider, referring/exit pages, operating system, date/time stamps, and related data, and may be stored in log files.
• Information Collected by Tracking Technologies: Location-identifying technologies, device tokens, and other tracking technologies now and hereafter developed (“Tracking Technologies”) may be used to collect information about interactions with the Platform.
• Cookies: Cookies are alphanumeric identifiers that we transfer to your computer’s (or other device’s) persistent storage medium (e.g., hard drive) through your browser to enable our systems to recognize your browser and tell us how and when pages on our Website are visited and by how many people. We use cookies to enhance visitors’ experiences, to learn more about their use of the Website and to improve quality. Company cookies do not collect Personal Data, but we may combine the general information collected through cookies with Personal Data to tell us who you are or what your screen name or email address is.

Most browsers have an option for turning off the cookie feature, which will prevent your browser from accepting new cookies, as well as (depending on the sophistication of your browser software) allowing you to decide on acceptance of each new cookie in a variety of ways. We strongly recommend that you leave the cookies activated, however, because cookies enable you to take advantage of some of our Website’s most attractive features.

Ads appearing on the Website may be delivered to users by our advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer or other device each time they send you an online advertisement to compile information about you or others who use your computer or device. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by Company and does not cover the use of cookies by any advertisers.

Some information about your use of the Platform may be collected using Tracking Technologies across time and services, and used by Portoroz Conference’s and third parties for delivering the website.

Why do we collect your Personal Data?

We collect Personal Data for purposes related to managing and developing our businesses and operations, including but not limited to:

• Establishing, managing and terminating relations with you.
• Reviewing the products and services that we provide to you, or that you provide to us.
• Communicating and sending curated related information of interest to you, including newsletters.
• Creating aggregated information that does not individually identify you.
• Complying with applicable law or regulatory requirements.
• And any other reasonable purpose to which you consent.

In addition to the foregoing, we may also use and disclose your Personal Data for other purposes, which we will disclose before the time of collection.

How will we use your Personal Data?

Portoroz Conference may collect and use Personal Data in the circumstances described above. Personal Data collected by Portoroz Conference is used only for the purpose identified at the time of its collection, as described in this Privacy Policy, or for other purposes which are disclosed to you and to which you consent.

We may also use your Personal Data to investigate security breaches or cooperate with government authorities pursuant to a legal matter.

Portoroz Conference is committed to complying with European Anti-Spam Legislations. In the case of personal contact information provided in conjunction with any newsletter or other marketing initiatives, you can withdraw your consent to receiving those communications and unsubscribe from any Portoroz Conference subscriptions at any time by contacting our Data Protection Officer (“DPO”) using the contact information provided below. In addition, commercial electronic communications sent by Portoroz Conference to which you have subscribed will further contain an unsubscribe mechanism.

We reserve the right to send you transactional or informational emails such as customer service communications in connection with the Portoroz Conference events you have registered to use or changes to the website or policies.

How is your Personal Data disclosed?

In addition to the purposes set out above, we may disclose Personal Data for purposes related to:

• Managing and developing Portoroz Conference.
• Managing your Account.
• Creating and maintaining a responsible relationship with you.
• Creating aggregated information that does not individually identify you.
• Communicating with you on topics related to your account and other matters related to Portoroz Conference.
• Informing you of our activities and services other than those that you have specifically requested.
• And other purposes identified when the Personal Data is collected, or as permitted or required by law.

Personal Data is disclosed to third parties for purposes set out above, including, but not limited to:

• Third party service providers, affiliates and business associates including an organisation or individual retained by Portoroz Conference to perform functions on its behalf.
• Any third party, where you have provided your consent for such disclosure or where disclosure is required or permitted by law.

In addition, you can direct us to share data with other parties. Once you direct us to share your data with a third party, that data is governed by the third-party’s privacy policy.

On rare occasions, we may use or disclose your Personal Data without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.

Portoroz Conference may share or sell aggregated, de-identified data that does not identify you with partners and the public in a variety of ways. When we provide this information, we ensure that the data does not identify you and cannot be associated back to you.

How does Portoroz Conference obtain consent?

It is important to us that we collect, use or disclose your Personal Data only where we have your consent to do so or as provided in this Privacy Policy. Depending on the sensitivity of the Personal Data, your consent may be express, implied or deemed (using an opt-out mechanism). Express consent can be given electronically or in writing. Implied consent is consent that can reasonably be inferred from your action or inaction. Deemed consent is consent we assume in the event that you do not exercise an opt-out mechanism offered to you.

By submitting your Personal Data to Portoroz Conference or obtaining our services, you consent to the collection of and use of your personal data in the manner described in this Privacy Policy. To the extent that Portoroz Conference is required by applicable laws to obtain your explicit consent for the collection, use or disclosure of your Personal Data in accordance with this Privacy Policy, such consent will be requested at the appropriate time. Further, if we plan to use or disclose your Personal Data for a purpose not previously identified (either in this Privacy Policy or separately), we will endeavor to advise you of that purpose before such use or disclosure.

We may collect, use or disclose your Personal Data without your knowledge or consent where we are permitted or required to do so by applicable law or regulatory requirements.

You may change or withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting us using the contact information set out below. In some circumstances, a change or withdrawal of consent may limit our ability to provide products or services to you or acquire products or services from you.

How to access your Personal Data?

You can also ask to see the Personal Data that we hold about you. If you want to review, verify or correct your Personal Data, please contact us using the contact information set out below. Please note that any such communications must be in writing.

When making an access request, we may require specific information from you to confirm your identity and right to access, as well as to search for, and provide you with, the Personal Data that we hold about you.

For any personal data shared with your consent you can ask Portoroz Conference to provide you with a copy of such data in a commonly used and machine-readable format.

Portoroz Conference may not be able to provide you with access to your Personal Data, in situations where such refusal is permitted or required by applicable law or regulatory requirements. Portoroz Conference will inform you of the reasons why, subject to any legal or regulatory restrictions, access has been denied.

How does Portoroz Conference handle complaints?

You can direct any questions or concerns about this Privacy Policy to us. Portoroz Conference maintains procedures to receive and investigate complaints and complainants will be advised of the results of any such investigation.

How does Portoroz Conference handle children’s privacy?

Portoroz Conference is not intended for and not directed to individuals of less than 18 years of age. If you are a parent or guardian and believe we may have collected information about a child, please contact us as described in the “How to contact us?” section, below.

How to contact us?

To get more information about Portoroz Conference’s Privacy Policy, change or withdraw your consent or make a complaint or suggestion under this Privacy Policy, you can contact:

Address: Kidričeva cesta 55a, 4000 Kranj
Email Address: cis.fov@um.si

Revision to this Privacy Policy

Portoroz Conference may amend this Privacy Policy from time to time. Use of information we collect now is subject to the Privacy Policy in effect at the time such information is used.

Last Amended: October 03 , 2019